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Accounting Specialist

  • Responsible for the maintenance, in good order, of all financial records and other files assigned to this function and the safekeeping of all company records including computer information, insurance, personnel, and agreements.
  • Maintains direct contact with the outside accounting firm with regard to the preparation and maintenance of business financial data and governmental reports and forms.
  • Coordinates and is responsible for the forecasts and budget information (with inputs from the management team)
  • Prepares tax information for the company no later than January 31st
  • Maintains all A/R and A/P


  • Staying within or below the established budget expenses.
  • All internal and external reports and forms have been accurately completed and submitted or filed in a timely manner.
  • Ensure that the client’s invoicing is correct.
  • The established goals of accounts payable reflect proper cash management.
  • The established goals of accounts receivable (average days outstanding) have been met or bettered.
  • Month-end financial statements are provided to the President no later than the tenth of each month.
  • Accounting procedures are documented and are up-to-date to reflect current practices.
  • Keeps the President advised on the financial condition of the company and all variances have been explained.
  • The ability of the President to leave the day-to-day financial and administrative functions and responsibilities to the Accounting Specialist and continue with a successful company that has not required his daily attention or input into the above areas.
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